Proposal Tracking
Proposal Tracking is a comprehensive system for collecting,
tracking and reporting application and award information for sponsored
projects. Currently, Proposal Tracking is available for UNM Main Campus
and branches. Proposal Tracking's use of World Wide Web technology ensures
that all users need to take full advantage of the system is a computer,
access to the Internet and a Web browser ( Netscape
7 or higher, or Internet Explorer
6 or higher). Note: For best results, use Internet
Explorer 6.
Using Proposal Tracking
Proposal Tracking is a useful tool for a wide array of users including
principal investigators, department administrators, chairs, deans,
and center/institute directors.
It provides wider access to information by administrators and investigators; allows access to information and systems from various computer platforms; and presents information in a single format from several administrative systems.
Proposal Tracking will help users become more efficient, productive and organized, and will allow users to produce reports on a moment's notice.
Proposal Tracking's Access Security
There are up to 11 levels of security and system access to ensure that
users will be able to view only as much of the system as their access
rights permit. This provides both the advantages of customized views
of the data in the system, as well as security for institutional data.
The security levels are managed by the Office of the Vice President for Research and Economic Development.
Access to Proposal Tracking
Principal Investigators can view their own records in the system. Additionally,
chairs, deans, division heads and center/institute directors can view
the records of all units that report to them. Department/unit administrators
can request access to Proposal Tracking with the approval of the department/unit
head.
Logging On
Most principal investigators, chairs, division heads, center/institute
directors and deans have been given access to Proposal Tracking as
part of the initial system conversion. To access Proposal Tracking:
In Web browser Netscape Navigator or Internet Explorer, go to: http://research.unm.edu/era/proposal_tracking/ and select the <Proposal Tracking> link.
Type in your GENIUS username
Type in your GENIUS password
*If you are already using GENIUS|SMARTS, use your same login and password.
Registering for Access
Before you register for Proposal Tracking, be sure that you are registered
in GENIUS. If you need to sign up or do not know if you are in the
database, go to http://research.unm.edu/era/ and follow the instructions for creating a SMARTS|GENIUS profile.
To register for Proposal Tracking, go to the Proposal Tracking Access
Form located at: http://research.unm.edu/era/proposal_tracking/p_tracking_req.cfm
Once completed, the form will be electronically submitted to OVPRED for review and access approval.
Users wanting access to Proposal Tracking should request access in their own name. Unauthorized access can result in loss of privileges.
Proposal Tracking Data
The data in Proposal Tracking is obtained from the OVPRED Proposal Data
Sheet (PDS), proposal, agency announcements, award documents and correspondence.
Any questions concerning the data should be addressed to OVPRED (277-2256, .
The ability to view records will permit the user to: check status of awards; obtain/verify index numbers; confirm end dates; review OVPRED activity comment section; and view awarded increments, subcontracts, agency information, etc.
The report feature permits the user to: compile proposals and awards to date, and runprior and current fiscal year information. This information can be helpful when developing annual reports, updating CV's, preparing deparmental/unit materials, etc.
Proposal Tracking Screen and Field Definitions
For More Information
Research Development Services
Office of the Vice President for Research and Economic Development
The University of New Mexico
1717 Roma N.E.
Albuquerque, NM 87131
phone: 505/277-2256
email: research@unm.edu
Web site: http://research.unm.edu