ROLE OF THE POST-AWARD OFFICES
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After the University has received and accepted an award, the Post-Award offices will assist the principal investigator in the required post-award actions by:
1. Setting up award budgets (to include indices) in the University financial system to segregate the revenues and expenses unique to each project, including institutional funds committed to cost sharing requirements and any project program income and expenses.
2. Emailing signature authorization form to the PI.
3. Reviewing contractual terms and apprising the PI of special financial requirements.
4. Overseeing financial transactions to ensure their compliance with award provisions, federal policies or guidelines, and state and University regulations.
5. Reviewing transaction correction forms that request timely transfer of expense items.
6. Processing budget revisions.
7. Distributing and collecting effort certification reports as stipulated by policy to facilitate certification of effort by the PI and other faculty and exempt staff.
8. Complying with terms of the award to recover University funds expended on behalf of sponsored projects. Periodic billings will be prepared as required by the award. Additionally, any special financial reports required during or after the performance period will be prepared. Post-Award will follow collection procedures established by UNM policy.
9. Preparing the interim and final financial reports. Submitting the final financial report and closing documents (except the final technical report, which is the responsibility of the PI) that are required by the funding agency.
10. Initiating other reports as required by the award (e.g., inventions and property).
11. Serving as a liaison with all federal and non-federal auditors. Post-Award work with PIs and their departments to review questioned costs as they relate to potential audit disallowances.