TRANSFER OF EQUIPMENT PURCHASED WITH EXPIRED AWARDS

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This category includes all equipment that was not purchased with an active research grant, which the principal investigator would like to transfer to the new institution. The University may allow the transfer of other equipment under certain circumstances. As a state educational institution, the University is not allowed to relinquish title to equipment without compensation and approval of the Board of Regents.

Requests to transfer equipment not covered by an active federal research grant should be routed first to the chair or director for approval. The request should also detail the means of determining the current market value (usually by independent appraisal, i.e., by a certified appraiser) of the equipment and proposed method of payment by the new institution. The independent appraisal should be paid for by the new institution/organization.

If the equipment is needed in the department, the chair or director has the right to disapprove the request. If the chair or director approves the request and concurs with valuation of the equipment, the request should be forwarded to the appropriate Pre-Award office. After Pre-Award approves the request, it will be submitted to the Vice President for Business and Finance, who will arrange to have it presented to the Board of Regents at its next regularly scheduled meeting. Until a request is approved by the Board of Regents and payment documents have been received, the equipment cannot be legally removed from the University.