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Symposium Workshop Sessions

Track: Beginner

Budget Basics: Everything, but the Kitchen Sink

Presented by: Rebecca Valdez, Sr. Sponsored Projects Officer, OSP, and Denise Vigil, Accountant 3, CGA

Are you a new Department Administrator or assist with the preparation of budgets? Then this presentation is for you! This is a beginner course where we will provide a definition of a budget per Uniform Guidance and help you understand budget categories and F&A implications on budget categories (what’s included in F&A and what accounts are excluded). We will focus on direct and indirect costs, what is an IBR, when it is needed, and how to use various templates accessible through the Contract & Grant Accounting (CGA) and the Office of Sponsored Projects (OSP). There will be some hands-on training where we will analyze a budget from proposal to award stage and what the award budget sheet (ABS) should look like to avoid common mistakes.

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Wellness Lessons Learned from the Pandemic – Finding Ways to Thrive in Your Home Office

Presented by: Reed Vawter, MS, RDN, CSOWM, LD, UNM Employee Wellness

Dealing with coronavirus certainly isn’t any fun. But even during our stay-at-home order and the unexpected shift to work-from-home, there is opportunity for personal growth. Join Reed Vawter, registered dietitian nutritionist, as he shares some of the key lessons he has observed during the pandemic and how to use them to thrive in your WFH routine.

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Life Cycle of an Award: “Pre” and “Post” Perspective

Presented by: Vincent Sarracino, Faculty Research Support Officer, Tim Wester, Contract & Grant Administrator, Melissa Sanchez, Sponsored Projects Specialist, Jessica Armijo, Contract and Grant Accounting Supervisor

The Research Administrator role has lots of variations and can span both pre-award and post-award. This interactive session is designed for those who are new to UNM or new to the role of Research Administrator. As a Research Administrator, you are the go-to person for most research related questions. Knowing where to find the right resources and who to call with questions can make all the difference. This session will include an introductory discussion with staff from the Faculty Research Development Office (FRDO), Office of Sponsored Projects (OSP), and Contract & Grant Accounting (CGA) who will provide a high-level overview of the life cycle of a grant or contract, explain the roles & services provided as well as available resources. It will include a discussion on strategies for success & pitfalls to avoid.

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System Resources for the New Research Administrator

Presented by: Nicholas Olson, System Coordinator and Sponsored Project Specialist, OSP and Teresa Hammitt, Fiscal Services Supervisor, CGA

As a new research administrator at UNM, there are essential systems that you will need to gain access to and learn about in order to be effective. This session will introduce new research administrators to both pre-and post-award systems that are used for developing and submitting proposals; monitoring, managing, and reporting on funded projects; and accessing useful reports. This session will cover an introduction to Cayuse SP and 424, Fastlane (currently used by the National Science Foundation), eRA Commons (NIH), Banner, and MyReports. The objectives of this session are to ensure the attendee learns what systems are used at what point in the life cycle of a sponsored project, where to locate these systems, and who offers additional training and support.

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Track: Intermediate

Project Management for the Research Administrator

Presented by: Andra Kiscaden, Sr. Business Manager, NM EPSCoR, UNM

This intermediate session will discuss the role of the Research Administrator in the management of sponsored projects. We will discuss tools, tips and tricks, and best practices at each stage of the lifecycle from proposal to close-out. We’ll applaud some examples of successful project management and also shake our heads at some less-than-successful examples. Attendees will be able to apply the concepts for all projects, from small single investigator awards to large multi-institutional center projects.

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Award Management – The Nitty Gritty

Presented by: Alana Watts, Anthony Gallegos, and Kwaku Sraha, Sr. Financial Services Accountants, CGA

In this breakout session, the Contract and Grant Accounting team will be discussing items that will assist you in monitoring your award. Topics will include charging your award, cost transfers, subaward monitoring and closeouts. The objective of this session is for you to walk away with a better understanding of your responsibilities in post award management. To do this, we will provide useful information and tools to be a successful financial manager throughout the life of your awards.

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Are We Talking About the Same Things? Getting Clear Can be the Difference Between Success, Failure, Frustration and Ease.

Presented by: Anne Lightsey, CO-OP, Associate Ombuds for Staff

People in the same conversation often have different and conflicting goals, without even knowing it. If that’s not tricky enough, a person’s goals can evolve and change, even during a single conversation. The quality of a conversation and the outcome is dependent on how well we balance attention to the task, relational, and identity goals.

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Professional Development: Research Administration Certification and Other Helpful Resources

Presented by Lindsay Britt, Contract & Grant Administrator, Shalom Leo Bond, MA, LMHC and Betsy Drellack, Financial Analyst

Are you interested in becoming a certified research administrator? If so, this session is for you! A majority of this presentation will focus on the Research Administrators Certification Council’s (RACC) certifications; the Certification for Research Administrators (CRA), The Certification for Pre-Award Research Administrators (CPRA) and the Certification for Financial Research Administrator’s (CFRA). We will also discuss various professional organizations and their focus; such as: National Council of University Research Administrators (NCURA), the National Organization of Research Development Professionals (NORDP), Society of Research Administrators Int’l (SRA), and others. Finally, learn about how UNM Career Services can support career development at every stage with services for students, staff, faculty, and alumni.

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Track: Advanced

Diversity, Equity and Inclusion for Research Administrators: What's your street race? What are the levels of Racism? The Value Added by Intersectionality and Critical Race Theory for Contextualizing Implicit Bias.

Presented by Nancy Lopez, PhD. Associate Vice President for Equity & Inclusion, Professor of Sociology

This is an invitation to lifelong critical reflection on intersectionality or thinking deeply about your own identity, social location, emotions, narratives, values, and politics within systems of power, privilege, oppression and resistance as well the possibilities for cultivating bridges of understanding and empathy for people that are different from you through flexible solidarity.
“Intersectionality is a way of understanding and analyzing complexity in the world, in people, and in human experiences. The events and conditions of social and political life and the self can seldom be understood as shaped by one factor. They are shaped by many factors in diverse and mutually influencing ways. When it comes to social inequality, people’s lives and the organization of power in a given society are better understood as being shaped not by a single axis of social division, be it race or gender or class, but by many axes that work together and influence each other.…People use intersectionality as an analytic tool to solve problems that they or others around them face (Collins and Bilge 2016:2).”
The objectives of the session are to:

  • A. Recognize the complexities and multiple dimensions of your own identity and sense of belonging in relation to your students through critical self-reflexivity (e.g., describe complexities of identity as social location, narratives and emotional attachments about your identity, as well as ethical and political commitments).
  • B. Understand the conceptual underpinnings of critical race theory for contextualizing implicit bias.
  • C. Create action items for eliminating implicit bias at the personal, institutional and structural levels.

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Avoiding Questioned Costs in an Uncertain Budgetary Environment

Presented by: Jeremy Hamlin, Mark Maddaleni, Michelle Casias

OSP and CGA operate at the intersection of ensuring our constituents are working in compliance with established institutional policies, while providing the tools and support necessary to allow UNM’s PI’s to focus on conducting their research at the level of excellence expected of an R1 Research University. This session will focus on avoiding costly errors and will provide valuable tools to become more proactive in problem identification and resolution by identifying the right stakeholders and using the resources we discuss to problem solve challenges early on. The presenters each bring with them unique perspectives from backgrounds in regulatory oversight, departmental and administrative support, and federal compliance audits. A real-world case study will be used to analyze a complex situation, what challenges were presented on the front end, the potential audit consequences, and what could have been done differently to avoid a problem while still maintaining compliance with institutional policy and federal regulations. By the end of the session you should walk away with useful tools in dealing with and identifying challenges early on and utilizing the resources available to you at UNM to avoid noncompliance and undesired scrutiny down the road. Session Presentation (coming soon)

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NSF and SciENcv – Let’s Get Proactive!!

Presented by: Stephanie Tofighi

As you know, on October 5, 2020 NSF will require the use of standardized formats for the biographical sketch and the current and pending support forms. Every single researcher who plans to continue to submit to the NSF will be required to update their documents using the online SciENcv platform or the fillable PDF form. The purpose of this advanced level session is to prepare you, the Research Administrator, for the significant changes to these two documents. In this session, you will practice using the new SciENcv tool to create the biographical sketch and current and pending support documents. This will help you as you prepare to assist your PIs and Senior Personnel in the creation of their documents using SciENcv before the October 5th deadline.
Required Prerequisite Work:

  • 1. Identify a PI to work with within your department.
  • 2. By September 22, 2020 both you and the PI must have your “My NCBI” accounts set up.
  • 3. The PI must delegate access to you and have linked their ORCiD account, if applicable, to their sciENcv account.
  • 4. The PI must share their most recent NSF biosketch and current and pending documents with you.
YouTube video instructions for how to complete these steps can be found here:

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Grantsmanship for the Research Administrator - You don’t have to be a grant writer or subject matter specialist

Presented by: Monica Fishel

Pre-Award Research Administrators are experts in how to put together a complete proposal package but often are not involved in the development of the project narrative and other “technical” sections of the proposal. In this session, participants will learn strategies with which they can add value to proposals through a broader, more comprehensive approach to proposal development. This workshop will provide participants with enhanced skills and tools to provide helpful feedback to PI’s on proposals before submission, focusing on clarity, structure and organization.

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