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Navigating UNM Research


The Research Roadmap lists the major steps in developing and submitting proposals and managing awards. In all cases, the Principal Investigator (PI) has primary responsibility for ensuring compliance with university, state, and agency policies and requirements throughout the life cycle of each project—from proposal to closeout. The table below provides links for specific services and resources to assist PI’s in fulfilling this responsibility. All offices have contact information if a specific need or question is not addressed in the linked web pages below. For general inquiries, email ovpr@unm.edu.


Funding Opportunities
Service Provided Service Office Website Link
Help with funding searches and solicitation analyses Faculty Research Development Office https://frdo.unm.edu/?q=funding_opportunities
Administer Limited Competitions Faculty Research Development Office https://frdo.unm.edu/?q=limited_competition
Proposal Development
Service Provided Service Office Website Link
Assist PI in submitting requests for access to and provide technical guidance on electronic portals including Cayuse Research Suite and sponsor specific systems Faculty Research Development Office https://frdo.unm.edu/?q=proposal_support
Provide user access to various electronic portals, including sponsor specific institutional accounts and Cayuse Research Suite Office of Sponsored Projects (OSP) https://osp.unm.edu/cayuse-research-suite.html
Team facilitation and project management for proposal development Faculty Research Development Office https://frdo.unm.edu/?q=proposal_support
Proposal planning, development, budgeting & editing support Faculty Research Development Office https://frdo.unm.edu/?q=proposal_support
Budget templates and other required forms Office of Sponsored Projects (OSP) https://osp.unm.edu/forms/index.html
Provide overall guidance on proposal preparation and compliance with applicable policies FRDO and OSP https://frdo.unm.edu/?q=proposal_support and https://osp.unm.edu/pi-resources/procedures-and-guidelines.html"

Faculty Research Development Office

Safety and Compliance
Service Provided Service Office Website Link
Biosafety, Chemical & Laboratory Safety, OSHA, Radiation & Laser Safety Office of Research Integrity and Compliance https://researchcompliance.unm.edu/safety-compliance/index.html
Conflict of interest in Research Office of Research Integrity and Compliance https://researchcompliance.unm.edu/conflict-of-interest/index.html
Human Subjects Research Office of the Institutional Review Board (IRB) https://irb.unm.edu/
Animal Care and Use Office of Animal Care Compliance https://hsc.unm.edu/research/compliance/oacc.html
Export Control and Industrial Security Industrial Security Department https://isd.unm.edu/
Use of Protected Health Information (HIPAA) HSC Privacy Office https://hsc.unm.edu/about/administrative-departments/privacy-office/
Research integrity (Plagiarism, Falsification, & Fabrication) Office of Research Compliance https://researchcompliance.unm.edu/research-integrity/index.html
Invention disclosure, commercialization, patenting, licensing, and intellectual property UNM Rainforest Innovations https://innovations.unm.edu/
Proposal Review, Approval, and Submission
Service Provided Service Office Website Link
Final review of proposals to ensure compliance with all applicable policies and requirements (Federal, State, UNM, Sponsor specific, etc...) Office of Sponsored Projects (OSP)/Proposals
Requests for exceptions ( i.e., F&A rate, voluntary cost share, etc.) Office of Sponsored Projects (OSP)/Proposals https://osp.unm.edu/pi-resources/exception-request-process.html
Approve, endorse and submit proposals on behalf of the University as Authorized Organization Representatives. Office of Sponsored Projects (OSP)/Proposals https://osp.unm.edu/proposals/defining-your-opportunity.html
Process pre-award /post-proposal submission sponsor request, including JIT requests Office of Sponsored Projects (OSP)/Proposals https://osp.unm.edu/proposals/proposal-review.html
Award Review and Acceptance:
Service Provided Service Office Website Link
Review and Approve Requests to Spend Funds (RTSF) Office of Sponsored Projects (OSP) Form: https://osp.unm.edu/forms/index.html
Issue index and monitor preaward/advance (RTSF) account Contract and Grant Accounting https://cgacct.unm.edu/awards/index.html
Grants and cooperative agreements - Review for regulatory compliance and terms and conditions before accepting award Office of Sponsored Projects (OSP)/Awards https://osp.unm.edu/awards/index.html
Contracts - Review for regulatory compliance, legal aspects and negotiate with sponsors before accepting the contract Office of Sponsored Projects (OSP)/Contracts https://osp.unm.edu/contracts/index.html
Obtain UNM signatures on contracts from signature authority Office of Sponsored Projects (OSP) (according to policies) http://policy.unm.edu/university-policies/2000/2010.html
Award Setup:
Service Provided Service Office Website Link
Complete award setup in Banner's research accounting screens Contract and Grant Accounting https://cgacct.unm.edu/awards/index.html
Establish index number in Banner Contract and Grant Accounting https://cgacct.unm.edu/awards/index.html
Post-Award Financial Tasks
Service Provided Service Office Website Link
Review and approve financial transactions such as journal vouchers, travel reimbursements, requisitions for purchases, labor redistributions, etc. Contract and Grant Accounting https://cgacct.unm.edu/awards/index.html
Approve rebudgeting requests that do not need sponsor approval Contract and Grant Accounting https://cgacct.unm.edu/resources/faqs.html
Ensure that cost sharing is documented Contract and Grant Accounting https://cgacct.unm.edu/index.html
Use financial reports to monitor and oversee expenditures Contract and Grant Accounting https://cgacct.unm.edu/index.html
Monitor program income levels Contract and Grant Accounting https://cgacct.unm.edu/index.html
Prepare and submit invoices and financial reports to sponsors Contract and Grant Accounting https://cgacct.unm.edu/index.html
Manage effort certification process to ensure compliance Contract and Grant Accounting https://cgacct.unm.edu/effort-certification.html
Accounts Receivable Management:
Service Provided Service Office Website Link
Prepare and submit invoices and financial reports to sponsors
Receive and deposit payments from sponsors
Produce and record a letter of credit draw request (federal awards)
Monitor and pursue the collections of overdue payments from sponsors
Post-Award Non-Financial Tasks
Service Provided Service Office Website Link
Academic and research integrity training; AIRE program Office of the Vice President for Research and Graduate Studies https://grad.unm.edu/aire/
Grants Management Training Office of the Vice President for Research Coming soon
Preventing or reporting research misconduct Office of Research Integrity and Compliance https://researchcompliance.unm.edu/research-integrity/index.html
Subaward Administration:
Service Provided Service Office Website Link
Draft, negotiate and execute out-going subcontracts/subawards Office of Sponsored Projects (OSP) https://forms.unm.edu/forms/srf
Formally approve the issuance of subawards on behalf of the University Office of Sponsored Projects (OSP, according to policies) http://policy.unm.edu/university-policies/2000/2010.html
Set up encumbrance in Banner for funds obligated (committed) to subrecipient Contract and Grant Accounting http://cgacct.unm.edu/awards/subawards.html
Review, approve, and route subaward invoices for payment through A/P Contract and Grant Accounting http://cgacct.unm.edu/awards/subawards.html
Effort Certifications:
Service Provided Service Office Website Link
Project End & Closeout:
Service Provided Service Office Website Link
Inactivate award account(s) in financial accounting system Contract and Grant Accounting https://cgacct.unm.edu/awards/index.html
Prepare and submit all final non-technical reports to sponsor Contract and Grant Accounting https://cgacct.unm.edu/awards/index.html
Maintain official financial and project documentation for sponsored projects in accordance with retention requirements Contract and Grant Accounting https://cgacct.unm.edu/awards/index.html

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