Transform Your Idea Into Your Research
(& DO IT AGAIN)
1. Find Funding
2. Develop Proposal
3. Ensure Compliance
4. Submit Proposal
5. Administer Award
6. Close Out & Final Reporting
Review & adhere to UNM policies and practices for research, financial administration, management of an award and compliance.
How-to
Step 1. |
Financials At the end of the award, your CGA fiscal monitor will close the award. Begin working with your department administrator and fiscal monitor 90 days prior to the budget period end date to ensure the closeout of the award is completed within the required time frame per Uniform Guidance (UNM must submit, no later than 90 calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the award). Review Items:
|
Step 2. |
Subawards For subaward closeout, subrecipients must submit a final invoice by the date indicated in the subaward agreement. This date is typically no later than 60 days after subaward end date. |
Step 3. |
Technical/Scientific (Performance/Progress reports) Unless the sponsor grants an extension, submit all final performance documentation no later than 90 days following the project end date. Some due dates may differ; check sponsor requirements in your award. In all cases (for final technical/progress reports):
To be filled out and signed by the PI:
CGA submits the completed federal contract forms to the sponsor. Examples of required federal contract closeout forms that may require PI signature and/or completion include:
|
Step 4. |
Records Retention UNM CGA will ensure all financial records of your award are retained in accordance with federal, state, and agency guidelines. You need to ensure that bi-weekly time sheets are properly kept and retained in your department as these are not kept by any other central office. The University is audited by external auditors on an annual basis. The auditors select major federal programs for audit and evaluate expenditures on these federal awards. If your award is selected for audit, you will be contacted by the Contract and Grant Accounting (CGA) office to provide additional information for the auditors as needed. Sponsoring agencies also conduct periodic reviews and audits. CGA is the official University liaison and point of contact for sponsor and external audits. Direct any questions you may have on any of the above to the CGA office. |